Logistics Vacancies

Save the Children
 

Job Title: Logistics Manager
 

Position Code: SCI LOGS NRB
 

Team / Programme:Operations

Location: Nairobi, with Frequent Field Visits
 

Grade: 2

Contract Length: 1 year contract with possibility of renewal.
 

Child Safeguarding: Level 3:  the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

Role Purpose: The post holder ensures all staff in the CO have understanding and adherence to all SCI and Kenya CO logistics policies and procedures to provide effective logistics support to Save the Children's programmes specifically for the implementation of the Child Protection, Education and Health, Livelihoods and Nutrition projects in all area locations and in both development and emergency / humanitarian settings.

Scope of Role:  
 

Reports to: Director of Programme Operations

Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. 

Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya. 

In February 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own. Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Nairobi, Turkana and Wajir. 

We work through partners in many other parts of the country. We have a staff complement of around 300 staff and an operating annual budget of approximately US$21 million in 2014.

Staff directly reporting to this post: Procurement Coordinator, Logistics Officer and Fleet Officer Nairobi and most senior Logistics staff in Area Offices

Key Areas of Accountability:

• Ensure that the supply chain is appropriate and cost-effective based on budgets, markets, infrastructure, nature of the Save the Children programmes and need for timely delivery and that it is operating efficiently in the Kenya CO through informed analysis and implementation of appropriate strategies including for procurement, transport, warehousing and stock management with liaison with programme staff for documented distribution procedures.
• Ensure the CO has fully documented process for selection of Pre-Qualified Suppliers and that any suppliers added to or removed from the list is done according to laid down procedures, including clear documentation with approval from the Procurement Committee (PC) and ultimately the CD.
• Ensure all procurement procedures are routinely followed with POs, contracts and framework agreements entered into following due diligence and Procurement Committee approval, and that the PC members understand their responsibilities in this role.
• Ensure that SCI warehousing and asset management policies and procedures are followed in all area offices including Nairobi with independent verification carried out on a routine basis.
• Ensure that the CO fleet across all locations is managed in the most efficient and effective way through compilation and analysis of monthly fleet reports.
• Lead, manage and motivate the logistics teams in the Nairobi and area offices, ensuring appropriate team structures, clear division of responsibilities clear objectives and receive meaningful feedback on their performance in coordination with APMs as appropriate.
• Support all area logistics teams including in Nairobi to produce the required weekly tracking reports, monthly location reports and KPIs to inform the production of a Kenya CO monthly logistics report that fully captures all logistics activities and data as required; Logistics narrative, staffing, Procurement, Fleet, Assets and Warehousing and has informed analysis to raise issues of concern to the CO SMT.
• Provide advice and support to senior management on logistics issues and crucially at time of proposal development and collaborate with staff on budgets, technical aspects of the programme and implementation mechanisms as required.
• Where appropriate, be responsible for developing and implementing emergency preparedness strategies across the logistics aspects of the programmes.
• Through regular coordination meetings, planning, systems development and training, and day-to-day follow-up, the Logistics Manager will ensure logistics staff effectively plan and carry out assignments.
• Ensure that procurement on an international level is carried out efficiently and effectively and all procurement procedures are implemented.
• Carry out programme purchases in a timely and transparent manner, ensuring that Save the Children procurement policies and procedures are followed and with an optimal relation quality/price.
• Coordinate the deployment of programme light vehicles and trucks and ensure compliance with maintenance schedules and the Save the Children transport manual.
• Coordinate planning, securing of necessary authorisations, transport procurement, and reception for all movements of goods.
• Manage supplies and ensure basic distribution, tracking and stock controls are in place and effectively used, reaching end users in an efficient, accountable and cost-effective manner and in coordination with programme staff.
• Collaborate with relevant programme coordinators and support field engineers for best implementation through contract for construction and rehabilitation projects.
• Remain aware of the evolving security situation, adapting logistics activities accordingly and ensuring new emergency operations are effectively supported.

Skills and Behaviours (our Values in Practice)
 

Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

Qualifications and Experience
 

Essential

• Competent and organised logistician with previous NGO international experience within a complex/large scale country programme in humanitarian and development environments.
• Minimum first degree level qualification or equivalent.
• Substantial experience in all technical areas of logistics operations including procurement, transport/distribution, warehousing and stock management, fleet management, asset management, communications, and security.
• Experience of developing / implementing a complex international supply chain to support different types of programmes, and coordinating resources to meet the programme objectives.
• Experience of working in remote field bases with limited infrastructure.
• Proven track-record in managing and supervising others in logistics, including training and capacity building.
• Ability to synthesise and analyse complex information, and make clear, informed decisions.
• Experience of advising and supporting others at all levels with logistics aspects of a programme, including strategic thinking and planning.
• Ability to build relationships quickly with a wide range of people, both internally and externally.
• Excellent planning, management and coordination skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities.
• Strong communication (written and spoken), and interpersonal skills in English and Kiswahili, with experience in managing multicultural teams.
• High awareness of security considerations, with the ability to develop plans for personal security/evacuation procedures.
• The ability to work closely within a team and to improvise and work in an atmosphere that can be stressful.
• Patient, adaptable and flexible.
• Ability to travel frequently.

Desirable

• Technical experience/training in specific areas of logistics e.g. supply chain management, fleet mechanics.
• Technical experience/knowledge in specific types of humanitarian intervention e.g. Health, WASH, Food Security, Nutrition etc.
• Formal management training.
• Working experience in NEP or similar remote field locations. 

How to Apply

Interested candidates are required to submit a CV and mandatory Cover letter to Kenya.jobapplications@savethechildren.org indicating the Position Code & Title on the subject line by 22nd January 2015. 

Due to the urgency of these positions applications will be reviewed as and when they are received. 

Only shortlisted candidates will be contacted.