Coordinator Needed

Job Title: Reporting Coordinator
 

Position Code: SCI REPO CORD2
 

Team / Programme:Programme Operations

Location: Nairobi with frequent field travel
 

Grade: Grade 3

Post Type: National (1 year with possibility of extension)
 

Child Safeguarding: Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

Role Purpose: Under the supervision of the Programmes and Operations Manager, S/He will coordinate the timely submission of quality reports to donors as well as promote mechanisms for clear tracking of reports.  

S/He will ensure that consistent efforts are made to capacity building of report writers within SCI staff and partners is delivered to promote overall program quality. 

Scope of Role: 

Reports to: Programmes and Operations Manager

Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. 

Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya. 

In February 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own. Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Nairobi, Turkana and Wajir. 

We work through partners in many other parts of the country. We have a staff complement of around 300 staff and an operating annual budget of approximately US$25 million in 2014.

Staff directly reporting to this post:  None

Key Areas of Accountability:

• Develop and circulation on a monthly basis the Report Tracker with clearly defined reporting timelines for each award with internal review dates, roles and responsibilities of relevant staff and member focal points clearly defined.
• Circulate donor reporting templates and conditions in advance to reporting period. Follow up all donor reports and area reports from the field offices, review and provide editorial support to produce high quality donor ready reports.
• Develop and embed the use of standardised templates for the documentation of case studies and impact stories from both Field and HQ staff ensuring that they are of good quality and use the standardised templates.
• Utilise standardised report feedback tools (e.g. SCI donor reporting checklist) for use in report review and feedback to writers on general ways of improving reporting skills and overall quality of report. Including field visits.
• Design and deliver training of report writing skills to staff and partners at both the Field and HQ level promoting a greater focus on qualitative aspects.
• Ensure that final reports are submitted on time to the member and updated on AMS as in the hard copy award files.
• Collaborate with the Awards Assistant to ensure that match reports are submitted on a quarterly basis via AMS.
• Work with field office focal points to ensure that all partner reports are submitted and uploaded on AMS as well as in the hard copy award files.
• Ensure the appropriate Technical Advisor(s) has reviewed the narrative and that the budget submitted correlates with the activities described in the report. Ensure that Finance have signed off on all reports.
• Update and circulate monthly Reporting Indicators Report to provide a snapshot of the state of both financial and narrative reports for deliberation at the Awards Review Meeting, Awards – Finance meetings and SMT. Flag any delays for corrective actions.

Skills and Behaviours (our Values in Practice)
 

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, able to engage adult learners in training.

Creativity:

• Develops and encourages new and innovative solutions to recurrent challenges.
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

Qualifications and Experience

• Minimum Degree in Social Science/ Linguistics and other related fields.  A master’s Degree would be an added advantage
• 5 years’ experience reporting to major donors and INGO’s
• Demonstrated experience of reporting in the Save the Children’s global areas: Child protection, Health, HIV/AIDs, Nutrition, Education, Food Security & Livelihoods.
• Good reporting writing, organisational skills, time management and ability to meet deadlines and work under pressure.
• Good negotiation, communication, decision-making and interpersonal skills, and the ability to work as part of a team.
• Leadership skills and ability to give guidance to both co-located and remote field teams.
• Training / experience in key donor reporting rules and regulations e.g. ECHO, EC, DFID, OFDA.
• Ability to present complex information in a succinct and compelling manner.
• Experience delivering targeted training on concrete skills to adult learners of varying literacy levels.
• Understanding of donor compliance and key SC reporting procedures.
• Ability and willingness to dramatically change work practices and hours to handle variable workflow levels.
• Fluency in English, both verbal and written, required.  
• Willingness to travel.
• Commitment to Save the Children values and willingness to abide by Child Safeguarding Policy.

 How to Apply

Interested candidates are required to submit a CV and mandatory Cover letter to Kenya.jobapplications@savethechildren.org indicating the Position Code & Title on the subject line by 22nd January 2015. 

Due to the urgency of these positions applications will be reviewed as and when they are received. 

Only shortlisted candidates will be contacted.